For information on any of the policies listed, please contact a Brendan Specialist at 800-687-1002.

BOOKING CONDITIONS FOR PRIVATE CHAUFFEUR AND LUX SELF-DRIVE VACATIONS

DEPOSIT: $250 per person required within 14 days of booking 

FINAL PAYMENT: due 60 days before departure date 

CANCELLATION PENALTIES: 

• 60 days and over: Deposit* 
• 59-22 days: 30% land cancellation 
• 21-15 days: 50% land cancellation 
• 14 -0 days: 100% land cancellation 
• Departure Day/No Show: 100% land cancellation  

*Please note: If cancellation penalties are less than trip deposit(s), loss of deposit will be the penalty amount. Additional non-refundable deposits may be required and will be advised at time of booking. 

YOUR VACATION BOOKING  

For the purposes of this document reference to “you” or “your” includes all guests in the party. Brendan Vacations is the ‘Sales Company’. The ‘Operator’ for the trips will be as described in the table below. Collectively these companies are referred to as ‘Brendan Vacations’.  
Destinations: Ireland, Scotland and London 

Operator: Brendan Vacations, Inc. 

Your agreement is with Brendan Vacations and a contract is formed when you make a reservation with us that we accept. Enrollment in and payment for a vacation shall constitute acceptance by the guest of the terms and conditions in this document. These cannot be varied except in writing by an officer of the Company. 

All contracts with Brendan Vacations are made subject to the terms of these booking conditions. 

We reserve the right to change these booking conditions at any time prior to you making a booking. 

The invalidity of any provisions herein shall not affect the validity of any other provisions. The agreement shall be construed as though the invalid provision was not contained herein and was replaced with an enforceable provision as similar as possible to the original provision. Should any conflict arise between these booking conditions and those contained within our brochures, these booking conditions shall prevail. 

Departure Date: The departure date is the date indicated on the booking confirmation. 

Security: Security is a major concern to all of us and the situation globally is constantly changing. Events around the world, coupled with the “Travel Advisories” put out by various governments, may at times necessitate changes to the accommodations and itinerary or even trip cancellation.  You must accept these risks involved in travel to any country that may experience security difficulties and accept responsibility for your own travel decisions. 

Travel Insurance: Travel insurance is highly recommended for all guests covering all applicable dates of travel with Brendan Vacations. This insurance must cover: trip interruption, personal injury, medical expenses, evacuation and repatriation cover including during pandemic events.  The choice of insurer is yours. 

The availability of travel insurance and extent of cover is constantly changing, please refer to our website BrendanVacations.com for most up to date information or talk to your reservation agent. Brendan Vacations may receive a commission for introducing you to a travel insurance provider. 

Brendan Vacations cannot be held responsible for your failure to obtain insurance which is appropriate and we recommend you purchase your insurance at or soon after booking your trip. Brendan Vacations will not be held liable for any costs incurred by the guest resulting from their failure to obtain adequate travel insurance. 

COVID-19: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the WHO senior citizens and guests with underlying medical conditions are especially vulnerable. 

We ask that you please take personal responsibility for your wellbeing. This begins with packing any personal protective equipment and sanitizers you require. Please adopt physical distancing and hygiene practices throughout your pre-trip travel arrangements and follow all health instructions whether physical signage, or requests from our professional staff, once you are holidaying with us. To travel with Brendan Vacations, you voluntarily assume all risks related to exposure to COVID-19. Full details of hygiene protocols can be found on our website. 

Force Majure: Force Majure Event means any event or circumstance beyond the control of Brendan Vacations, including but not limited to: (a) an act of god (such as earthquake, flood, fire, explosion, landslide, lightning, action of the elements, force of nature, washout, typhoon, hurricane, cyclone, tsunami, storm or storm warning or natural disaster); (b) industrial disputes, work ban or other labor dispute or difficulty; (c) acts of terrorism, political unrest, war or threat of war, riots or civil strife; (d) failure or delays to scheduled transportation and the closure of airports or ports; (e) pandemic, epidemic or health risk; (f) governmental and administrative actions (including closure of borders and travel warnings and restrictions). 

RESERVATIONS AND PAYMENTS   

• Your trip will be confirmed after receipt of a non-refundable deposit as detailed above. We reserve the right to refuse a booking without giving any reason and shall in that event return any deposit received. For Private Chauffeur and Lux Self-Drive bookings, if the deposit is not received within 14 days of the booking, the reservation will be automatically cancelled. On certain departures, deposits may be required at time of booking to hold seats. 
• Air-inclusive bookings may require an additional non-refundable deposit or payment in full at the time of booking, see Air Arrangements section below. 
• We may from time to time offer deposits at a reduced amount (Promotional Deposits) and these may be subject to different terms and conditions as specified by us. Such terms and conditions prevail to the extent of any inconsistency with these Booking Conditions. 
• Final payment for your trip reservation will be due prior to departure no later than as detailed above. When making multiple trip bookings, full payment is for all trips according to the scheduled departure date of the first departing trip. Payment in full will be required at time of booking for reservations made later than the final payment due date prior to the trip departure date.  Some special promotions may have different payment deadlines and cancellation terms.   
• Last Minute Bookings: Any bookings made or modified within the final payment window will require payment in full at time of booking. If booking segments are on request at time of booking, full payment must be made against the booking cost at the time, and any changes in price due to alternatives will then be collected or refunded accordingly. 
• Segments on request: Occasionally, properties or activities may be on request and require further confirmation by the supplier. In the event that a property or activity is unavailable, Brendan Vacations will do our best to offer a comparable alternative. Prices are not guaranteed until confirmed, and Brendan Vacations will not cover any increases incurred by securing alternative accommodations. If securing an alternative accommodation decreases the price, the difference will be refunded. 
• Brendan Vacations reserves the right to cancel the reservation and impose cancellation charges if any payment is not received as detailed above. Brendan Vacations will not be responsible for lost land and/or air reservations. 
• Credit Card Bookings: Brendan Vacations should be advised of your credit card number when making your reservation directly with us. For security purposes, we are required to collect the guest’s credit card billing address, card expiration date and the customer verification code every time a payment is applied. 
• Your Travel Agent shall hold all monies for each and every person named in the booking until the booking is confirmed at which time your Travel Agent shall provide those monies promptly to us. You consent to us depositing monies received by us as required by law. We will be entitled to keep interest earned on monies. 

BOOKING CHANGES   

Name Changes: Brendan Vacations does not charge for name changes or name corrections, however where third party costs are incurred these will be passed on to the guest. Not all airlines allow name changes or name corrections and a new airfare may need to be purchased which will be passed onto the guest.  
Other Booking Changes: Brendan Vacations does not charge for minor booking changes however where third party costs are incurred these will be passed on to the guest. Costs and charges may increase the closer to the departure date that changes are made. We will try to make your requested change but it may on occasion not be possible. 

A change of trip date or itinerary after final payment is due (see Summary Booking and Cancellation table) of departure date will be treated as a cancellation. Cancellation fees will apply except when the change is to an alternative departure and the trip price is equivalent or greater, in which case any amendment costs incurred including airline charges and fees will be charged. 

CANCELLATIONS AND REFUNDS   

Cancellation by Traveler: Travel arrangements for any member of the party may be cancelled at any time by written notice by the person who made the booking. 

If notice of cancellation is received by Brendan Vacations before final payment is due (see above), the deposit will be retained. If cancellation is made after final payment is due cancellation fees will apply (see above). Please also refer to Air Cancellation Section where applicable. 

Notice of cancellation must be made in writing directly to Brendan Vacations or through your Travel Agent. 

If a person in a party cancels and there is a room change caused by this cancellation (such as a Double to Single, or Triple to Double), charges for the new room type will be the responsibility of the remaining party. 

If a guest fails to join the trip on the day of departure, cancellation fees will be 100% (unless the guest notifies us of the delay and joins the trip later at their own expense). 

Cancellation fees and charges will include any amounts that we have paid or have contractually committed to pay to third parties to deliver your travel arrangements which we cannot reasonably recover (for example payments made or due to airlines and hotels). Any payments we have made to third parties will only be refunded to you once we have deducted the above cancellation fees and charges and once we have actually recovered the amounts from the third parties. 

All cancellations fees as per above are additional to any cancellation fees or other charges that may be levied by your Travel Agent. 

Travel Protection Plan premiums are non-refundable. If the reason for your cancellation is covered under your insurance, you may be able to reclaim these charges from your insurer. You are responsible to make the claim to your insurer.  

Cancellation by Brendan Vacations: Brendan Vacations reserves the right, to modify or cancel any trip (definite or not), accommodation, in-destination activity or arrangement at any time. 

Cancellation due to Failure to Pay: If full payment is not received by the due date (see above), Brendan Vacations has the right to cancel your reservation and no refund will be made. Brendan Vacations will not be responsible for lost reservations. 

Cancellation due to Force Majure Events: If Brendan Vacations cancels a trip as a result of a Force Majure Event, a future travel credit (FTC) to the value of funds paid to date less any third-party costs incurred will be provided. All FTCs will be valid for 24 months from date of issue. 

Where a trip is terminated mid-trip due to a Force Majeure event, if we provide you with any alternative services or assistance (such as hotels or travel) then you agree to pay for these costs. 

Cancellation due to Events other than Force Majeure Events: If the cancellation by Brendan Vacations is not as a result of a Force Majure Event, Brendan Vacations will provide an alternative comparable trip (if available) if an alternative is not available then a refund will be made. Brendan Vacations is not liable for any cancellation or change cost or penalties incurred on other travel arrangements, including air travel, that may be affected thereby. 

Brendan Vacations is not responsible for other travel arrangements that you or your party have made outside Brendan Vacations and which are affected by our cancellations. 

Early Return, Illness or Absence: Early return expenses are the guest’s responsibility. There is no refund for absence or early departure from a trip, including but not limited to missed hotels, transfers, meals or sightseeing cruises or optional extensions. Brendan Vacations urges you to purchase travel insurance which covers such circumstances. Brendan Vacations makes no representation or guarantees concerning reimbursement, scope of coverage, or other aspects of any travel insurance policy or claim. 

FLIGHT RESERVATIONS, DEPOSIT AND CANCELLATIONS   

Reservations/ Ticketing: When booking a trip including flights, you will be required at the time of booking to provide us the full name as detailed on the passport, date of birth, passport number, nationality, date and place of issue and expiration date for each guest. Some airlines do not allow name corrections and/or itinerary changes. Such corrections and/or changes are subject to additional fees, schedule changes and/or complete loss of air reservation. Guests will be responsible for any penalties (up to 100% of the airfare) charged by the airlines for name corrections and itinerary changes. A service fee of $50 per guest will be charged for name corrections and any additional penalties/or charges imposed by the airlines. Prior to your booking and paying your air travel, all prices and itineraries are subject to change at any time. Once a deposit is received, the base airfare is guaranteed, although Air Taxes and Fuel Surcharges are subject to change until receipt of final payment. Upon receipt of final payment, the airfare, taxes, and fuel surcharges are final, regardless of future price fluctuations up/or down. 

Some trips which include intra-trip flights may require a larger deposit or full payment at time of booking, which may be up to 100% and non-refundable.  
Air Changes or Cancellation: After deposit has been received changes or cancellations incur a service fee of $75 per person, reduced to $35 if air ticket has not been issued prior to cancellation, plus any airline penalties. Airline imposed penalties may be up to 100% of the air ticket price.  Published Fares, Priced Match Fares, Promo Fares and some other airfares booked are non-refundable. 

Not showing up for your outbound flight as booked and ticketed will be considered a no-show, and all the connecting flights associated with this one, even a return flight will be cancelled and no refund will apply. 

FINANCIAL PROTECTION 

We provide financial protection for our package vacations. 

The company participates in The Ontario Travel Industry Compensation Fund which compensates consumers who paid for but did not receive travel services because of the bankruptcy or insolvency of a registered Ontario travel agency or travel wholesaler to a maximum of $5,000,000 per incident. Consumers may also be eligible for reimbursement from the Compensation Fund if they booked and paid for airline or cruise line travel services from an Ontario registered travel retailer and have not received the travel services due to the bankruptcy or insolvency of the airline or cruise line. Individual consumers may be eligible for reimbursement up to $5,000 per person, subject to the provisions of Ontario Regulation 26/05 pursuant to the Travel Industry Act, 2002. 

Disclaimer: Travel is personal and each individual’s goals and experiences may differ. Brendan Vacations will not be bound by, or liable for, any description, photograph, representation or warranty made by or provided by any independent third party sales representative, Travel Agent, or other person or entity relating to any vacation offered by Brendan Vacations. 

WHAT’S INCLUDED IN THE TRIP PRICE 

Private Chauffeur and Lux Self-Drive Vacations  By private vehicle as described in the respective itinerary.  

Hotel Accommodations: Prices are per person, based on two persons sharing a room with private bath or shower. Triple rooms may be available on selected vacations in limited numbers. Triple or quad occupancy rooms may utilize rollaway beds and three adults may find these rooms small. This can be confirmed with your local sales agent or online reservation agent. 

Special room requests (adjacent, connecting or lower-floor rooms, as examples) must be made at time of booking. Special room requests are not guaranteed and are based on availability at time of check-in. Many hotels, castles, manors and B&Bs are 100% smoke-free, including all guest rooms, restaurants, lounges, meeting rooms and public spaces. Smoking in a non-smoking room will result in a fine. 

Substitute accommodation may be used sometimes. We try to use those of similar standard. Hotel Frequent Traveler program points are not earned with hotels on Brendan Vacation's trips. 

Please note that hotel room sizes, standards, facilities and services provided may vary from country to country and region to region and are often local in style and may not have air-conditioning. 

Air Transportation: Not included unless otherwise outlined in each trip’s itinerary. Please be advised that due to transportation security, airlines will collect the necessary required information from travelers. For more information please visit catsa-acsta.gc.ca/en.  Please be advised that as per the IATA 830d Resolution – in effect as of June 01, 2019, travelers are required to provide their contact information (email address and/or mobile phone number). This information is required in case the airlines need to contact the travelers (e.g. for flight scheduled changes, disruptions, baggage delay etc.). 

Wi-Fi: Complimentary Wi-Fi service is available in the rooms and public areas of most Brendan Vacations accommodations. In many countries complimentary Wi-Fi is also provided in Private Chauffeur vehicles, however this is not available in all locations. The Wi-Fi in Private Chauffeur vehicles uses the [mobile/cellular] phone network and as a result the connection will be slower than standard broadband and at times may not be available, and audio and video streaming is not available. Please note that it may not be available on train trips and other local services. 

Meals: Some meals are included as detailed on trip itineraries. Any special meal requirements, including allergies, must be provided at time of booking and are received on a request basis only. Brendan Vacations cannot assure that special meal requests will be fulfilled and does not assume responsibility or liability if requests are not fulfilled. 

Sightseeing: Experiences, entrance fees and an English-speaking Local Specialist (when required) are included as detailed in the itinerary pages. Some included activities (marked on the day-by-day itinerary descriptions) require a signed liability waiver; participation in those included activities and is at your own risk. 

Transfers: Transfers between airports, hotels, railway stations and piers are only included as indicated on each trip itinerary. There will be no refund for missed or unused transfers. If you require and reserve airport transfers and did not purchase your flights from Brendan Vacations, you will need to provide your arrival and departure flight information to Brendan Vacations between 21-65 days before flight departure depending on the destination. It is your responsibility to update Brendan Vacations with any changes to your flight schedule to ensure that you receive your transfers.  Failure to do so may result in missing these services and no refund shall be due for missed transfers resulting from missing or outdated flight information.  

Gratuities: Gratuities are not included on Private Chauffeur and Lux Self-Drive vacations, and should be extended on a voluntary, individual basis while on vacation. 

WHAT’S NOT INCLUDED IN THE PRICE 

Any items and matters not referred to above, including, airfares to and from your destination, air-related taxes and fees (except where specified); additional fees charged by airlines such as checked and/or excess baggage, seat selections and any other services; passport and visa fees; insurances of all kinds; gratuities; laundry; phone calls; minibar; beverages and meals not detailed in the itinerary; and all items of a personal nature. 

Additional taxes and surcharges may be collected by foreign governmental and non-governmental entities. This list is illustrative and not a complete list of every item not included.  

Leaving the trip early: The price does not cover costs and expenses, including your return home, if you leave the trip whether of your own volition, our decision based on behavior that disrupts the trip, due to illness, action by any government or other reason. 

DISCOUNT, SAVINGS AND PROMOTIONS  

Loyalty Discount: If you’ve traveled with Brendan before you are automatically enrolled into the Global Tour Rewards program and receive member-only benefits including discounts on future travel, early access to trips and offers and invitations to member-only events. Visit www.brendanvacations.com/globaltourrewards for details.  

Special Offers: Occasionally Brendan will offer special savings on vacation packages, which may alter the booking conditions including payment due dates. Details and conditions will be posted at www.brendanvacations.com during the special offer period.   

TRAVEL DOCUMENTS  

Passports, Visas and other Entry/Exit Requirements: All guests must be in possession of a machine-readable passport valid for 6 months after their trip return date along with applicable visas. Due to government imposed security/ immigration measures, passport and emergency contact information is required for all guests prior to the release of travel documents. 

It is the guest’s sole responsibility to secure and/or pay for any and all visas, or Electronic Travel Authorizations (ETAs), affidavits, immunizations, etc. that are required in order to be permitted entry into each destination. In some countries you may be subject to entry (reciprocity) fees and/or departure taxes/exit fees which will be collected at the airports upon entry/departure by local government authorities.  

You should check with your Travel Agent or Consular Service for information regarding necessary visa and travel documentation for your entire trip. Where possible we strongly recommend obtaining any required visa or documentation prior to departure. Obtaining documentation while traveling can be a time consuming process and some countries will not issue documentation at the border. For some countries an invitation letter is required from the Ground Handler to send along with the visa application. 

Please note that entry to any country may be refused even if the required information and travel documents are complete. Brendan Vacations will require full passport information (full name, date of birth, passport number, Nationality, issue and expiry dates) prior to final payment. 

For up-to-date detailed information on travel documents and visas, entry/exit taxes and further information on entry and exit requirements please check with your Travel Agent or local consular services. Obtaining and carrying these documents is your sole responsibility.  
Brendan Vacations bears no responsibility for such information and will not be responsible for advising and/or obtaining required travel documentation for any guest, or for any delays, damages, and/or losses including missed portions of your vacation related to improper documentation or government decisions about entry. Certain visa-exempt foreign nationals are required to obtain an eTA prior to departure.  

Provided full payment has been received on time and registration is completed, travel documents will be available to download in electronic format no later than 7-10 days prior to travel.  You’ll also find out where your Brendan Vacations trip will start and exactly what accommodation you’ll be staying in – plus the answers to a host of FAQs. We don’t print paper documents and instead plant a tree for every traveler that receives e-docs.  

FLIGHT ARRANGEMENTS   

Airline Seating: Seats are limited in our contracted class of service and may not be available on every flight. Brendan Vacations does not hold block space on any airline and does not assure seat availability for every single trip departure date. Not all airlines offer pre-assigned seats. Some may charge for pre-assigned seats. Seat assignments are not guaranteed and are subject to change without notice due to a schedule change, equipment change or other unforeseen circumstances. Seating is solely under the airline’s control.  Any additional charge imposed by airlines will be at guests’ expense. Where pre-assigned seats are not offered or different seats are desired, guests must contact the airline(s) directly to arrange seating assignments as well as special meal requests. Brendan Vacations does not assure that these requests will be granted. 

Airline Schedule Changes: Itinerary changes due to flight delays and schedule changes is solely under the airline’s control. Brendan Vacations reserves the right to offer alternative schedules for itineraries affected by airline schedule changes and equipment. Flight delays, flight cancellations and schedule changes are the responsibility of the airline. Brendan Vacations will not be responsible or liable for such delays or rescheduling and extra charges. 

Airline Frequent Flyer Programs: Frequent Flyer miles can be accrued on most air carriers. Upgrades using mileage are not permitted. Many airlines do not automatically add frequent flyer numbers to records for flights booked and ticketed by Brendan Vacations. It is the guest’s responsibility to request frequent flyer credit from the airline.  Brendan Vacations shall not be responsible for matters concerning frequent flyer miles. 

GENERAL INFORMATION AND CONDITIONS 

Trip Prices: All prices are per person in US Dollars unless specified.  Prices are based on costs, charges, tariffs, rates, prices, taxes, levies, exchange rates and other considerations. All are subject to change. For up-to-date pricing contact your Travel Agent or check on Brendan Vacations.com. 

No surcharges regarding cost or currency fluctuations will be made to the land only price once the deposit is received. No refund will be made on account of reduction of any of the above. Once a booking has been confirmed and paid in full, and pricing has not changed due to additional inclusions by the customer, if the total trip price increases by more than 7%, guests have the option to cancel the trip within 7 days of notification of the surcharge without penalty 

Other Fees and Taxes: Taxes and fees are subject to change without notice and will be confirmed at time of booking. Any additional fees charged by the airlines/ cruise lines such as baggage handling, seat selections, and/or any other services are the sole responsibility of the guest(s). Additional air-related restrictions apply. 

Services: We commence providing services to you as soon as we accept your booking and a deposit is paid. This includes work undertaken prior to travel to arrange and coordinate the delivery of your travel arrangements. 

Minimum Numbers: Some trips are based on a minimum number of persons traveling. If a trip fails to satisfy minimum numbers, the trip may be cancelled or rescheduled. 

Booking with a travel agent: If you book your vacation through a travel agent then you acknowledge and agree that for your booking to be confirmed and maintained, we must have received all payments from you or your travel agent as detailed above.  You also agree that your travel agent is independent of Brendan Vacations and our control; and that unless expressly authorized by us in writing, we are not bound by or liable for anything affecting us that the agent may or may not do. 

Age Restrictions: Young travelers under 18 years of age must be accompanied by an adult, who will be responsible for their welfare and supervision. Alcoholic beverages will not be served to guests under the legal age for alcohol consumption in the country being visited. Minors under age 18 traveling to certain foreign countries must be accompanied by both parents or have a notarized letter of consent signed by the parent(s) not traveling. Brendan Vacations is not responsible for any losses if you fail to have appropriate documentation. If the other parent is deceased or the child has only one legal parent, a notarized statement must be obtained as proof. Countries have different age limits for the consumption of alcohol and other activities. You must ensure you satisfy the age limits before participating in any activity with age limits (such as the consumption of alcohol) and you release us from all liability and claims arising from your inability to participate in such activities.   

Health, reduced mobility, medical conditions/disabilities and assistance when traveling: Brendan Vacations welcomes guests with special needs or disabilities. Please note the following: 

• Guests must advise Brendan Vacations, at time of booking, of any physical, medical or other special needs that require accommodating. Brendan Vacations will make reasonable modifications to its policies, practices and procedures when necessary, unless doing so will fundamentally alter the nature of the services provided. 
• Guests must ensure they are medically and physically able to travel. 
• Brendan Vacations may impose safety requirements. Brendan Vacations may exclude an individual from participating in a vacation or an activity if the individual’s participation poses a threat to the health or safety of others. This decision, made solely by Brendan Vacations, to exclude an individual will be based on an individualized assessment based on reasonable judgment that relies on current medical evidence or on the best available objective evidence to determine the nature, duration and severity of the risk, the probability that potential injury will occur and whether reasonable modifications of policies, practices or procedures will mitigate the risk. No refunds will be given if the decision is made to exclude a guest. 
• Brendan Vacations does not provide personal devices (such as wheelchairs, hearing aids or prescription eye glasses) or services of a personal nature (such as eating, toileting or dressing). A traveler who requires services of a personal nature (eating, toileting or dressing, as examples) should strongly consider bringing a companion to provide such assistance and must understand that other travelers, Drivers, Local Hosts and Brendan Vacations Staff will not be available for such purposes. 
• Brendan Vacations does not employ medical personnel. Any necessary medical attention must be sought at a local facility, if available, at the guest’s expense. Brendan Vacations is not responsible or liable for losses or costs incurred due to unavailability of medical services, or medical services obtained while on vacation, or for the quality of the care or services received. Medical care in other countries is not always comparable to care that you may receive in your local area. You are encouraged to purchase medical insurance that will cover you while on vacation. Your regular health insurance benefits may not apply abroad. 

• In purchasing your vacation, you attest that you are physically fit for it. If you have concerns please request additional details about your journey from your Travel Agent or Brendan Vacations. 
• Some trips include rough terrain, extensive walking over cobblestone streets, uneven pavement, steps and/or locations which may not be easily accessible by wheelchair. During the guided vacation, Brendan Vacations may make arrangements with carriers, hotels and other independent suppliers to provide travel services. These parties are independent entities which Brendan Vacations does not control. Brendan Vacations cannot guarantee disability access or accommodations for guests traveling on international trips. 

Brendan Vacations may, in its sole discretion, decline booking any guest or remove any guest who cannot comply or refuses to comply with Brendan Vacations’ terms and conditions. If this occurs, you are responsible for the cost of travel back to your hometown and Brendan Vacations shall not be liable for your losses and no refund shall be provided. 

Travel times on our trips vary from day to day depending on the destination. For your comfort on Private Chauffeur vacations we make regular stops and try to keep each section no longer than 3 hours. However, depending on your medical history, some people may be at risk of discomfort or deep vein thrombosis (DVT) if they remain immobile for a long period on a journey. If you have had DVT, pulmonary embolism, a family history of clotting conditions, cancer, or treatment for cancer, stroke, heart or lung disease, or if you have had major surgery in the past three months we recommend you consult your doctor before traveling. 

 Special Requests: If you have any dietary requests, allergies or any other special request, please advise us at the time of booking. Although we will endeavor to pass any reasonable requests on to the relevant supplier, this is not confirmation that the request will be met. All requests are subject to availability. It is also your responsibility to double check and reconfirm any requirements with all vacation suppliers.  
 
Trip Participation: You agree to accept the authority and decisions of our employees, Drivers, Local Hosts and agents whilst on trip with us. If in the opinion of any such person(s) or any other person in a position of authority (such as, for example, a local supplier or hotel manager), your health (including impact of an epidemic or pandemic), level of fitness or conduct at any time before or during a trip is endangering or appears likely to endanger your health or wellbeing or any third party (including any of our other guests) or the safe, comfortable or happy progress of the trip, you may be excluded from all or part of the trip without refund or recompense. Where you are excluded, we will have no further responsibility towards you (including any return travel arrangements) and we will not meet any expenses or costs incurred as a result of the exclusion. In the case of ill health, we may make such arrangements we see fit and recover the costs thereof from you. 

Some experiences involve outdoor activities and/or can be physically demanding and may require signature of a waiver. You must make your own decisions about experiences and participate only in activities that suit your physical ability: we suggest that you speak with your medical provider if you have questions about your abilities. We recommend you check whether any insurance you have also includes your participation in adventure activities you may undertake. 

Behavior: Brendan Vacations are here to provide the best services possible but in doing so we will not tolerate abusive or aggressive behavior from our guests.  We will refuse to deal with and may terminate the vacation of guests who assault our Brendan Vacations staff, suppliers or fellow guests or who are abusive or aggressive to them and are generally affecting the enjoyment of others with their behavior and you may be barred from future trips with Brendan Vacations and The Travel Corporation family of brands. This may include (but is not limited to): 

• verbally abusive or offensive language towards anyone; 
• bullying behavior; 
• inappropriate or abusive behavior including uninvited physical contact, harassment, violence or threat of violence; 
• excessive consumption of alcohol or intoxication; 
• the possession, carriage or use of restricted substances or drugs (except for medical purposes approved by your doctor); 
• failure to comply with Brendan Vacations’ (including a representative’s) reasonable direction; 
• conduct which, in Brendan Vacations’ opinion, is not compatible with other guests’ general enjoyment and well-being or the smooth operation of the trip; 
• the possession, carriage or use of dangerous items (such as weapons); 
• breaking the law of the Country in which you are traveling; and 
• any behavior or conduct which brings Brendan Vacations into disrepute or damages its goodwill. 

When you make a booking, you accept responsibility for the proper conduct of all members of your party during your travels with Brendan Vacations. We reserve the right at any time and at our discretion to terminate the travel arrangements and/or cease to deal with any party member(s) whose behavior, in the reasonable opinion of us or our suppliers, may cause danger, upset, disruption or distress to anyone else or damage to property. Full cancellation charges will apply and no refund will be made.  We shall have no obligation to pay compensation or meet any costs or expenses (including but not limited to alternative accommodation and return transportation arrangements) guest may incur as a result of the travel arrangements being terminated. 

You must immediately report any pre-existing damage in your room to accommodation staff.  If you damage the accommodation in which you are staying or any property, you must reimburse the accommodation provider or property owner concerned for the cost of the damage before the end of your stay if the cost has been established by then or as soon as it has been established if later.  You must indemnify us for the full amount of any claim (also including legal costs) made against us.  Criminal proceedings may be instigated. Brendan Vacations is not responsible for any costs incurred concerning a guest removed from a trip or aircraft, ship or train. Guests agree not to hold Brendan Vacations or any of its related entities liable for any actions taken under these terms and conditions. 

Itinerary Variations: Brendan Vacations strives to improve trip itineraries, services and features. If improvements can be made, or if circumstances beyond our control make changes necessary, we reserve the right to vary itineraries and to substitute hotels.  Departures in early and late season are potentially operated in cool weather conditions. As a result, itinerary variations may occur. Certain activities may not be precisely as described or may not be available due to seasonality or weather conditions or other circumstances beyond our control. We will try to notify you of changes. If your enjoyment may be diminished by such limitations, please check with us or your Travel Agent before making a reservation. 

In the event that we make a major change to your vacation (which does not include, for example, changes to aircraft type, change of accommodation to another of the same standard, or alteration of your outward/return flights by less than 12 hours) we will inform you or your Travel Agent as soon as reasonably possible if there is time before your departure date. You will either have the choice of accepting the change of arrangements, accepting an offer of alternative travel arrangements of comparable standard from us if available (we will refund any price difference if the alternative is of a lower value, but these booking terms and conditions will continue to apply to any alternative booking), or cancelling your booked vacation and receiving a full refund of all monies paid. 

Changes due to National/Public Holidays: During local or national holidays, certain facilities such as museums, sightseeing trips and shopping may be limited or unavailable. In such instances itinerary changes are made by Brendan Vacations seeking to reduce inconvenience to guests. Such changes are deemed not to be a major change to the itinerary, and no compensation will be payable to guests. Holidays, closing days and other circumstances may necessitate a change of the day of the week for scheduled regional meals, sightseeing or other activities. If you feel your enjoyment might be diminished by any of these circumstances please check with the respective national tourist office before selecting a specific departure date.  

Pre & Post-Trip Accommodation: If you arranged with us to remain at a destination before or after your trip, your stay will be at your sole expense as is the transfer to either the hotel or airport. Please speak to your Travel Agent or our reservations team about our pre- and post-trip accommodation. Availability is limited. Breakfast and luggage handling is not included unless otherwise noted. Brendan does not provide complimentary transfers for guests booking pre- and post-trip accommodations unless otherwise stated. However, inexpensive airport transfers can often be purchased from Brendan. If your extra night accommodation is not the hotel where your trip begins or ends, you will be responsible for your transfer arrangements at your own expense.  

For Your Comfort: Brendan enforces a strict no smoking (including e-cigarettes) and no alcohol policy on board motorcoaches. Regular comfort stops are made on traveling days. Many hotels, restaurants, trains, cruises and other venues are 100% smoke free. Brendan operates a daily seat rotation system. 

Disclaimer of Warranties: The Operator warrants only that the services shall be generally, though in view of the vagaries of travel, not necessarily precisely, as described, and subject to changes and the other terms and conditions herein. To the maximum extent permitted by law, all other warranties, express and implied, including warranties of fitness for a specific purpose and merchantability are expressly excluded.  There is no warranty that extends beyond the description of the face hereof.